Reporting Instructions for Field Research Grants
Interim Reports are to be submitted by September 15 of each year in order to be considered for renewal. For renewal requests, it is not necessary to submit a new proposal or statistical summary sheet; provide only the information requested below. Final narrative and financial reports (after the third and final year of your grant) are due on December 31.
Narrative Reports
All narrative reports must include, but need not be limited to, the following:
- How was the Tinker Field Research Grants competition publicized throughout the university?
- What was the total number of applications received?
- Briefly describe the application requirements for the individuals seeking the grants. (Copies of printed materials distributed to applicants would be of interest.)
- List the members of the selection committee.
- Describe briefly the criteria used in selecting the successful applicants.
- Describe briefly any additional services offered to the individual applicants/grantees, e.g., orientation sessions, letters of introduction, host country affiliation requirements, etc.
- Describe the reporting requirements for the grantees. Do they have any other obligations e.g., participating in panel discussions where they share their experiences?
- What has been the impact of the Tinker Field Research Grants on the Latin American studies program at your university?
- A table of the recipients that includes detailed information; a template will be provided for your reference. The table should include the student’s name, academic status, country of citizenship, departmental affiliation or discipline, degree to be obtained, title of research project, country in which research was conducted, duration of field research activities conducted with Tinker monies, amount of award, and a breakdown of expenditures.
- Copies of the written reports submitted by the recipients after they have returned from the field. Student reports should include, at minimum, a brief reiteration of the purpose of the trip and a description of previous research experience, activities undertaken and objectives achieved while abroad, any previous field research or international experience, lessons learned and/or recommendations for others conducting similar field research, and the uses to which the findings or results will be applied. Well-written reports may be posted on the Foundation’s website (www.tinker.org) with the author’s permission.
Financial Reports
In preparing a financial report, simply fill in the "Amount Expended" column of the Approved Grant Budget form that you received with the grant announcement and return this to the Foundation. The matching funds provided by the university should also be accounted for on this form.
